Planning and Controlling

Structural categories

Project planning

Project management

The situation

Project management is the discipline of planning, organizing and managing resources to bring about the successful completion of specific project goals and objectives.

Because Projects differ from the ongoing operations of a firm, managing them presents a challenge of its own.

A project is a finite endeavour (having specific start and completion dates) undertaken to create a unique product or service which brings about beneficial change or added value.

This finite characteristic of projects stands in sharp contrast to processes, or operations, which are permanent or semi-permanent functional work to repetitively produce the same product or service.

 In practice, the management of these two systems is often found to be quite different, and as such requires the development of distinct technical skills and the adoption of separate management.

The primary challenge of project management is to achieve all of the project goals and objectives while honoring the project constraints. Typical constraints are scope ,time and budget.

The secondary—and more ambitious—challenge is to optimize the allocation and integration of inputs necessary to meet pre-defined objectives 


Project management as discipline

While Projects are definitely unique, the overall process of managing Projects can be defined as a discipline with proven and distinct rules and approaches.

Project management process covers all phases of a project:

  • Pre-acquisition / project identification
  • Acquisition & Profiling
  • Project definition ( Stakeholder and ground rule definition)
  • Planning (Risk management, Work breakdown structures, Scheduling, Cost estimations, Resource balancing)
  • Project execution and controlling (Communication, Progress measuring, Corrective measures)
  • Project Handover and closeout (Testing, Commissioning, handover, operational phase preparation)
  • Project Review

All steps are essential, but to what degree they need to be employed depends very much on the nature of the project.


Understanding the project lifecycle of given project types is essential to customize the project management process for your particular business. And as individual as projects are, as individual are companies environments.

Finding the right balance and selecting the right focus points supporting what your business needs  most, is essential to deploy the given resources to areas which strengthens your business.

Finding this balance is definitely not an easy task and needs a pragmatic analysis and proper insight in the operational dependencies in order to select the right management tools for your projects.

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